Use this quick gift-set RFQ checklist to describe what goes in each set, how it should be packed and when it is needed. It is a buyer brief for project review, not a confirmed packaging specification or quotation.
Packaging decisions
Gift sets may include bottles, body mist, minis, discovery formats, inserts, sleeves, rigid boxes, color boxes, and display cartons.
What buyers should prepare
Prepare set components, bottle sizes, scent count, box reference, artwork direction, target quantity, and launch date.
What affects lead time
Custom box structure, insert development, artwork approval, bottle supply, assembly, and carton planning can affect lead time.
Next step
Review the Perfume Gift Sets category and private label process before sending a gift set RFQ.
Next buyer action
Before requesting a quote, prepare your product type, target market, estimated quantity, packaging reference, budget range, and launch timeline so the project can be reviewed efficiently.
Copyable gift-set packaging brief
Use this worksheet to describe a proposed gift set for quotation review. Record targets and open choices without assuming a packaging option is available. Requested quantities and dates need project review.
Set and destination
- Project or brand: ____________________
- Buyer contact: ____________________
- Target country and sales channel: ____________________
- Intended occasion or launch: ____________________
- Requested number of complete sets: ____________________
- Desired arrival date at the destination warehouse: ____________________
- Destination warehouse country and location: ____________________
Contents per set
- Total bottles in one set: ____________________
- Number of distinct fragrances in one set: ____________________
Repeat these fields for each bottle or component type in the set.
- Component or bottle reference: ____________________
- Fragrance reference, where relevant: ____________________
- Fill volume in mL, where relevant: ____________________
- Number of this component in one set: ____________________
- Bottle dimensions and closure, if confirmed: ____________________
- Accessory details, if included: ____________________
- Confirmed, requested or undecided: ____________________
Box and packing
- Preferred box structure, or not sure: ____________________
- Insert or retention arrangement, or not sure: ____________________
- Material and decoration preferences for review: ____________________
- Artwork and dieline status: ____________________
- Label and barcode placement requirements, if known: ____________________
- Requested number of complete sets per shipping carton: ____________________
- Shipping carton dimensions and weight, if confirmed: ____________________
- Required checks and acceptance basis to agree for the complete packed set: ____________________
- Person responsible for packaging sample approval: ____________________
Open points for quotation
- Unconfirmed components or dimensions: ____________________
- Assembly or packing instructions to discuss: ____________________
- Budget and currency, if available: ____________________
- Requested delivery terms, if known: ____________________
- Next information needed and who will provide it: ____________________
Keep bottles, sets and shipping cartons as separate units. Component minimum quantities and final packing specifications must be confirmed for the project.
Filled example: a two-scent seasonal gift set
This is a fictional, filled-in RFQ example. All names, dimensions, quantities, prices and dates below are illustrative buyer requests, not a customer case, approved specification, available product, minimum order or LAEYO commitment. Submit your own details and ask the project team to confirm feasibility, packing and quotation scope.
| RFQ field | Filled illustrative request |
|---|---|
| Project and contact | Example Seasonal Duo, an OEM/ODM adult fragrance gift set. Fictional buyer contact: Procurement Team, [email protected]; replace this example address before sending. |
| Market, occasion and arrival | UK beauty retail and ecommerce, holiday gifting. Requested arrival at a London warehouse: 15 October 2027. Ask for the proposed schedule and delivery term; the date is a buyer target only. |
| Set quantity and contents | Request 1,200 complete sets. Each set contains one 50 mL scent A bottle and one 50 mL scent B bottle: two bottles and two distinct fragrances per set. Total net requirement: 1,200 A bottles + 1,200 B bottles = 2,400 bottles. |
| Scent, bottle and closure references | Scent A: citrus/woods direction; scent B: soft floral/musk direction. Request the same proposed 50 mL rectangular bottle, spray pump and cap for both, differentiated by label. Illustrative capped-bottle envelope: 100 × 45 × 30 mm; supplier must confirm actual drawings and dimensions before insert design. |
| Box and insert | Request one folding-carton structure with one shared English artwork and a paperboard insert holding the two bottles separately in a laid-flat arrangement. Request a proposed dieline and sample, then confirm retention, clearances, final dimensions and material specification. No ribbon, bag or extra accessory. |
| Artwork and labels | No approved dieline yet. Buyer will supply English artwork after the dieline is confirmed. Two bottle-label versions, 1,200 of each; one outer-box version, 1,200 pieces. Buyer provides barcode content and requests placement on the box base for review. |
| Assembly request | Place one A and one B bottle in each insert, verify the scent/label pairing, close the retail carton and pack complete sets. Ask the project team to propose the assembly checks, acceptance criteria and sample approval record before approving the specification. |
| Shipping-carton plan | Request 12 complete sets per master carton: 1,200 ÷ 12 = 100 cartons. Each carton therefore contains 24 bottles. Final carton dimensions, gross weight, dividers and marking remain for supplier proposal after retail-pack approval; confirm transport and handling limits. |
| Budget and quote scope | Illustrative buyer ceiling: USD 8.00 per complete filled set before freight, duties and taxes. Quote liquids, bottles/closures, labels, retail box, insert, assembly and master packing on a clear included/excluded basis. List setup, samples, assessments, overage/spares and delivery separately; the ceiling is not a manufacturer price. |
| Approval and open decisions | Fictional buyer packaging lead approves the complete packed sample and artwork. Supplier proposes component references, drawings, pack materials, dimensions, assembly plan and the applicable review/testing scope. Agree the acceptance criteria, responsibilities, records and any transport review before bulk approval; confirm MOQ, accepted SKU split, charges and milestones in the quotation. |
For this example, net packing demand is 2,400 filled bottle/pump/cap units, 2,400 bottle labels, 1,200 retail boxes, 1,200 inserts and 100 master cartons. These totals exclude allowances and replacement pieces. Keeping bottle, set and carton units separate lets the supplier quote component use and assembly work without treating 1,200 sets as 1,200 bottles.
Copy-ready gift-set inquiry
Copy this compact example into the contact form message field and replace the fictional details with your own. Its 1,639 characters fit the current 2,000-character limit. Keep your edited message within that limit; the table above explains the full brief.
Illustrative gift-set RFQ - fictional request, not an approved pack or quote. Project/contact: Example Seasonal Duo; Procurement Team, [email protected] (replace before sending). Market/channel: UK adult fragrance gift set for beauty retail/ecommerce, holiday gifting. Target warehouse arrival: London, 15 October 2027; confirm feasibility and delivery term. Contents: 1,200 sets; each has one 50 mL scent A (citrus/woods) and one 50 mL scent B (soft floral/musk). Total 2,400 bottles, 1,200 per scent. Bottle/closure: same proposed rectangular bottle, spray pump and cap; example capped envelope 100 x 45 x 30 mm. Actual references/drawings: not sure; supplier to confirm before insert design. Retail pack: one folding carton, one English artwork, paperboard insert holding two bottles separately laid flat; no accessories. Materials, dimensions and retention: supplier proposals needed. Artwork: no approved dieline. Buyer supplies artwork/barcodes after dieline confirmation; two bottle labels, 1,200 each; box barcode on base for review. Assembly/cartons: one A plus one B per set; confirm pairing/packing checks. Request 12 sets per carton = 100 cartons (24 bottles/carton). Carton size/weight/dividers: not sure; propose after pack approval. Budget: USD 8.00 target per filled set before freight/duties/taxes. Itemize components, assembly, master packing, setup, samples, assessments and allowances; confirm MOQ/SKU split and schedule. Approval: buyer packaging lead approves packed sample/artwork. Agree review/testing scope, criteria, responsibilities and records before bulk approval. All choices remain subject to project review.
Mark proposed combinations clearly
List each bottle or other component separately, then state the total pieces per set. If a size, insert or box structure is undecided, write “not sure; options requested”. Ask the project team to confirm the combination and packing plan before treating it as an approved specification.
Use this page for the short RFQ field checklist. Detailed structural design, material selection and testing should be reviewed for the specific package. Send your gift-set project inquiry with the completed fields.